2513

Website Save the Children

KEY AREAS OF ACCOUNTABILITY:

Developing self and others; Working effectively with others

Build relationships with other teams to support the resolution of issues and coordination of deliverables i.e. reports
Support the delivery of capacity building to other teams in the CO and to Partner organisations
Build relationships with the other departments, Field Offices and support in the escalation of issues if required

Communicating with impact, negotiation and coordination

Engage with and coordinate across multiple stakeholder groups to support the development of high-quality proposals, as assigned on the Proposal Development Plan
Support the development of high-quality proposals ensuring various SCI Awards Management Processes are observed and communicated through planning and coordination with PDQ, Finance, and other teams
Coordinate and review donor reports including adequate planning to ensure deadlines are met
Communicate and coordinate with Member contacts to understand and record any changes related to donor compliance requirements and reporting dates and also with Donor on behalf of the Funding Offices
Facilitate award kick-off meetings, including a focus on donor requirements and ensure these occur at the start of each award

Compliance (systems, processes, donor)

Understanding of SCI processes and other key donor requirements and communication and adherence to these
Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
Accountable for driving AMS data completeness and quality for relevant awards
Support kick off meetings led by the Award Manager and the communication of compliance requirements across the CO

Monitoring and analysis

Critical review of proposal budgets to identify budget lines for review or omitted costs using the SCI proposal review checklist in the awards manual
Work with Operations team and budget holders to develop budgets noting awards risks proactive mitigations are budgeted
Financial analysis skills to perform award monitoring processes, highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
Understanding of DRC budget codes and ability to work with the Program team to determine the appropriate structure
Knowledge of donor budgeting formats to support budget holder understanding
Monitors award and donor compliance management risks in order to inform current and future portfolio management.
Ensure input and follow -up of the Awards Review Issues’ tracker

Portfolio management and strategy

Produce management reports and escalate identified portfolio issues in a timely manner
Support Award Manager on the regular award review processes on designated awards
Contributes to the strategic direction of the award management unit through the implementation of the annual plan.

Award Setup & Close out

Coordinate the Awards Set up, with Member, Finance, PRIME, Supply Chain, HR and team and systems
Champion award close out processes

Support department roles

Assist on the CO’s achievement of KPI targets related to Awards function
Assist with development of an improvement plan for the CO’s Right the First Time Indicators
Assist on the timely submission of all reports to members.
Assist with partnership management functions
Support on fraud investigations if assigned a case.
Sample and review financial and other awards supporting document to check for donor compliance
And any other roles assigned in the department

EXPERIENCE AND SKILLS

University degree in International Development, Business Administration or Finance
Highly developed interpersonal and English communication skills including influencing, negotiation and coaching
Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, SIDA, SIDA,EU etc.)
Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches.
Relevant experience in auditing firms minimum 3 years of experience is highly considered in auditing donor funded projects with International NGO’s.
Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
Ability to proactively identify issues and problem-solving skills to address these
Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Excellent time management and planning capacity

Please click on the button below to Apply.